UPDATED 12/12/2024
Position Title: Registrar/Office Manager (Part-Time)
Posted: October 8, 2024 Until Filled
Organizational Overview
World Affairs Seminar (WAS), a 501(c)(3) nonprofit group based in West Allis (WI), began in 1977 as a Rotary District 6270 program. WAS is a unique, immersive, weeklong, academic summer camp for high-school aged delegates from around the world. The 2025 edition is set for June 21 – 27 at Carroll University in Waukesha, Wisconsin. The theme is Peacebuilding: Creating Lasting Change. The Seminar convenes students from diverse backgrounds to discuss issues in a positive environment and promote peace through cultural understanding. Delegates apply their new knowledge by creating and presenting final projects, and by participating in a Diplomacy Simulation. The Seminar attracts 200 high school students from multiple countries each year, numbering 30,000 alumni to date.
Position Summary and Scope
Office manager and registrar for the World Affairs Seminar. Responsible for delegate registration and communications with registered delegates. Manages logistics of delegate ground transportation. Manages several databases and communications platforms.
Reports to
Executive Director
Required Knowledge, Skills and Abilities
Exceptional verbal and written communications skills. Ability to set priorities and work independently. Detail-oriented and well-organized. Proficient in MS Office Suite and other applications, including Zoho (or similar CRM software), MailChimp and Sync, a cloud data storage site. (Note: while some accounting is required, WAS uses a professional bookkeeper to maintain financial data.) Camp experience a plus.
Hourly Wage, Benefits and Work Conditions
Hours vary, averaging 10 hours per week, with significant seasonal variability. Remote work, except during the week of the Seminar. Free, adjacent parking. Must be available full-time the second half of June, with increased hours around February and May. Hourly wage: $18.00.
Duties and Responsibilities
- Manage delegate registration process.
- Maintain databases of Seminar sponsors, students, staff, and volunteers.
- Manage sponsor and delegate information requests.
- Makes logistics arrangements for delegate arrivals and departures.
- Manage communications with stakeholders.
- Process payments in coordination with bookkeeper and Executive Director.
- Maintain World Affairs Seminar website using WordPress web development platform.
- Post content to social media accounts, to include Facebook, X, Instagram, YouTube, and LinkedIn.
- Maintain all WAS on-line presence and subscriptions to include GuideStar, Charity Navigator, Google Business profiles, MS Office, Zoho CRM, cloud storage – Sync, Zoom, Network for Good, and MailChimp.
How to Apply
For consideration, please email a cover letter and resume to Francis X. Vogel, WAS Executive Director, at fvogel@worldaffairsseminar.org. Type “WAS Registrar/Office Manager” in the subject line. No phone calls, please. Thank you in advance for your interest in the position!